FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
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RENEW VMWARE ENTERPRISE LICENSE AGREEMENT
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Purchase Order to Nth Generation for the purchase of the VMWare Enterprise License Agreement (ELA) Subscription Upgrade and Renewal for a three (3) year term using the NASPO ValuePoint Master Agreement No. AR2472, California Contract # 7-17-70-40-05, for a total amount not to exceed $574,585 plus applicable sales tax; and
B. Approve a contingency in the amount of $57,458 (10%).
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BACKGROUND
Orange County Sanitation District's (OC San) current VMWare ELA is ending in August 2023. VMWare is used at OC San for server and desktop virtualization in the Office and Industrial Control Systems computing environments. Virtualization is technology used to create a virtual presentation of servers, storage, networks, and other physical machines. OC San relies on server virtualization technologies to maximize server resources, and application and data availability. It provides high availability and resiliency, increases efficiency, and reduces expenses.
RELEVANT STANDARDS
* Protect OC San assets
* Ensure the public's money is wisely spent
* 24/7/365 treatment plant reliability
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
PROBLEM
The current VMWare ELA expires in August 2023. A lapse in coverage could potentially impact OC San's computing environments.
PROPOSED SOLUTION
Renew the VMWare Enterprise License Agreement.
TIMING CONCERNS
VMWare ELA renewal is imperative for the continued support and safety of plant operations.
RAMIFICATIONS OF NOT TAKING ACTION
A decision not to renew OC San's VMWare ELA means the solution would no longer be supported and OC San would be unable to apply security patches or u...
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