FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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SUPPLEMENTAL ENGINEERING SERVICES, CONTRACT NO. PSA2021-002
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
Authorize the General Manager to transfer funds between existing Professional Services Agreements to provide Supplemental Engineering Services, Contract No. PSA2021-002, with Jacobs Project Management Co. and AECOM Technical Services, Inc., to balance contract budgets through April 2027, with no increase to the total Board authorized not to exceed amount of $29,700,000 per agreement.
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BACKGROUND
To ensure that projects are completed on time and each properly controlled, the Orange County Sanitation District (OC San) has utilized Supplemental Engineering Services (SES) to augment staff resources. In April 2022, the Board approved SES agreements to both Jacobs Project Management Co. (Jacobs) and AECOM Technical Services, Inc., (AECOM) for a three-year period with two one-year renewal options (May 1, 2022 - April 30, 2027), each for an amount not to exceed $29,700,000.
With the additional staffing plan approved by the Board in November 2025, OC San will continue to rely on SES agreements to meet the demands of the expanding Capital Improvement Program (CIP) workload. To ensure a smooth transition between contracts, a new Request for Proposals (RFP) for SES services will be issued in January 2026, allowing for a nine-month overlap with the existing agreements. The staffing levels in the upcoming RFP will reflect the Board-approved additional staffing plan.
RELEVANT STANDARDS
* Comply with California Government Code Section 4526 to engage the best qualified firm "on the basis of demonstrated competence and qualifications" and "negotiate fair and reasonable fees"
* Ensure the public's money is wisely spent.
* Sustain 1, 5, and 20-year planning horizons
PROBLEM
When t...
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