FROM: Robert Thompson, General Manager
Originator: Laura Maravilla, Director of Human Resources
SUBJECT:
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BENEFITS ADMINISTRATION SERVICE AGREEMENT
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
Approve an Administration Agreement with Benefit Coordinators Corporation for benefits administration services, effective August 1, 2024.
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BACKGROUND
In July 2023, the Board of Directors approved Orange County Sanitation District's (OC San) 2024 Benefits Insurance Renewal, which identified Workterra as the benefits administration service provider under two line items, including: 1) OC San's group insurance plans (medical, dental, vision, and Employee Assistance Program [EAP]); and 2) retiree benefits administration.
Workterra is currently one of three vendors available through the risk-sharing pool - Public Risk Innovation, Solutions, and Management (PRISM) - which OC San partners with for group insurance plans. Beginning January 1, 2026, Workterra will no longer be an approved carrier and PRISM has recommended that member agencies begin transitioning away from Workterra as soon as possible. In anticipation of the change, staff evaluated alternative providers and identified Benefit Coordinators Corporation (BCC) as the carrier that will best meet the needs of OC San. Staff is requesting to transition to BCC as of August 1, 2024, and approval is needed to enter into an agreement with BCC to ensure payment for services rendered can be made to the new carrier.
RELEVANT STANDARDS
* Offer competitive compensation and benefits
* Comply with Memoranda of Understanding and OC San Policy 4.1 - Insurance
PROBLEM
Beginning January 1, 2026, Workterra will no longer be an approved benefits administration service provider through PRISM. Approval of an agreement with BCC is needed to transition the benefits administration services to the new carrier identified by OC San staff.
PROPOSED SOLUTION
Approve entering into agreement wit...
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