FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
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MOVE MANAGEMENT CONSULTING SERVICES
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a Professional Consultant Services Agreement to CBRE, Inc. to provide Move Management Consulting Services, Specification No. CS-2022-1336, for a total amount not to exceed $108,390; and
B. Approve a contingency of $10,839 (10%).
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BACKGROUND
Orange County Sanitation District's (OC San) Headquarters Complex at Plant No. 1, Project No. P1-128A, will construct a new Headquarters Building on the north side of Ellis Avenue to house administrative, technical, and engineering staff. The Headquarters Building will also include surface parking and a pedestrian/utility bridge over Ellis Avenue to Plant No. 1. OC San will need to relocate staff to the new Headquarters Building upon completion. The move will include relocating approximately 300 employees from seven different locations to the new Headquarters Building.
RELEVANT STANDARDS
* Provide a safe and collegial workplace
* Ensure the public's money is wisely spent
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
PROBLEM
OC San staff has limited experience moving staff of this magnitude. An experienced move management company is needed to develop a comprehensive relocation plan to undertake this transition in a cost-effective and efficient fashion. In addition, if this move management were to be done in-house with existing staff, it will cause a significant strain and limit resources on other projects and efforts currently underway.
PROPOSED SOLUTION
Approve the Professional Consultant Services Agreement with CBRE, Inc. to provide move management consultant services. A professional move management company will create a more seamless relocation plan to limit downtime and cost.
TIMING CONCERNS
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