FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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PURCHASE OF FLEET VEHICLES
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
Authorize the General Manager to approve the purchase of replacement medium and light duty vehicles (trucks, SUVs, vans, sedans) for OC San's fleet as originally approved in the adopted fiscal year 2023-24 budget in an amount not to exceed $374,400 based on market availability.
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BACKGROUND
Orange County Sanitation District (OC San) maintains a fleet of vehicles necessary to meet business needs. The fleet is comprised of 10 heavy-duty equipment trucks, 25 medium-duty trucks, 77 light-duty trucks, 20 sedans, 15 SUVs, one bus, and 19 vans, for a total of 167 vehicles.
OC San's Fleet Services Division systematically replaces vehicles as part of an overall fleet right-sizing and modernization strategy. The replacement is based on the current vehicle's ability to meet the assigned group's needs, vehicle age, maintenance cost, condition, and mileage. All vehicles were identified as required for business needs through a baselining effort during the fiscal year 2023/24 budget preparation process.
Each year, vehicles are identified for replacement and proposed during the budget preparation process. The Board of Directors subsequently approves vehicle procurements under the capital equipment section of the budget in June of each year. OC San enters into a purchase order agreement with entities (cooperatives) that work directly with vehicle manufacturers to capitalize on the most cost-effective means to purchase the vehicles. OC San benefits from eliminating unnecessary added options in the retail market through dealer shopping and ensures adherence to internal vehicle specifications.
All replacement vehicles are evaluated for Clean (electric, hybrid, CNG) technology application to ensure adherence with the appropriate regulations.
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