FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
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ANNUAL MANHOLE FRAME AND COVER REPAIR CONTRACT
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for Ayala Engineering for Manhole Frame Cover Replacement Services, Specification No. S-2019-1055BD.
B. Award a Service Contract to Ayala Engineering to provided Manhole Frame & Cover Replacement Services, Specification No. S-2019-1055BD, for a total amount not to exceed $390,220 for the period beginning November 1, 2019 through October 31, 2020, with four optional one-year renewals; and
C. Approve an annual contingency of $58,533 (15%).
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BACKGROUND
The Orange County Sanitation District (Sanitation District) owns approximately 5,000 manholes throughout Orange County. Occasionally, manholes need repair or replacement due to corrosion, settling, age, or due to street repaving. The Sanitation District staff previously implemented an annual repair contract that has since expired. Public safety requires worn manhole frame and covers to be repaired in a timely manner. In addition, when street repaving occurs, the Sanitation District is required to reset its manhole frames and covers to match the new street elevation.
RELEVANT STANDARDS
* Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting
* Protect Orange County Sanitation District assets
* Maintain a proactive asset management program
PROBLEM
The majority of the Sanitation District's manhole frames and covers are in city streets. There tends to be little notice before necessary repairs are needed. The nature of this work requires specialized training and equipment that the Sanitation District outsources rather than hire staff to serve a standby function. The previous manhole frame and cover contract expired at the end of the 201...
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