FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:body
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of July 1, 2019 to September 30, 2019; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of July 1, 2019 to September 30, 2019:
• ALLEN-BRADLEY - Medium Voltage Variable Frequency Drive
• CLEAVER-BROOKS - Burner Elements
• EATON - Self-Cleaning Strainers
• SONETICS - Wireless headsets and system
• TRM/Maximo - Rules Manager SE and Lock out Tag Out (LOTO) Software
• VAUGHAN - Mixing Nozzlesbody
body
BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities, because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
The Board of Directors authorizes the General Manager to ratify additions and deletions to the OEM Sole Source list quarterly on the General Manager’s approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the first quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
CE SCHMIDT, ENVIRONMENTAL CONSULTANT |
$70,248.00 |
Engineering |
Sampling Methodology and Field Testing Services for Trickling Filter Research Test at Plant No. 1, Project No. RE18-01 Sole Source Justification 2164 Reason: Unique Product/Service |
|
FIRE SERVICE CORP. |
$69,251.50 |
Operations & Maintenance |
Annual Service Maintenance and Preventative Maintenance, Testing and Inspection for Fire Sprinkler, Fire Extinguishers and Misc. Systems 7/1/19 to 6/30/20 with 4 Optional 1-yr Renewal Periods Specification No. S-2019-1073 |
|
GST |
$66,590.51 |
Administrative Services |
Purchase, Installation and Configuration of Audio Visual Equipment for OCSD Boardroom Specification No. S-2019-1023 |
|
KEENAN & ASSOCIATES |
$95,000.00 |
Human Resources |
Consulting Services from a Risk Management Professional 8/26/19 to 12/31/19 HR Sole Source Justification |
|
MICROSOFT CORPORATION |
$92,890.00 |
Administrative Services |
Microsoft Premier Support Services 9/17/19 to 9/16/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
MURPHY INDUSTRIAL COATINGS, INC. |
$66,570.00 |
Operations & Maintenance |
Plant 1 Secondary Clarifier #31 Catwalk Coating Repairs Specification No. S-2019-1057 |
|
NORTH AMERICAN CRANE COMPANY |
$55,000.00 |
Operations & Maintenance |
Crane Inspection Finding Repairs Sole Source Justification 2157 Reason: Emergency |
|
PROTEIN MATRIX LLC |
$74,250.00 |
Engineering |
Pilot Test Use of a Proprietary Product that may Improve Accumulation of Fats, Oils and Grease (FOG) Sole Source Justification 2136 Reason: Unique Product/Service |
|
PROTEIN MATRIX LLC |
$74,250.00 |
Engineering |
Super Base for Pilot Test at Plant 1 Sole Source Justification 2165 Reason: Unique Product/Service |
|
QUINCY COMPRESSOR |
$63,912.13 |
Operations & Maintenance |
Provide Quincy Air Compressor per Proposal No. BMA-656512 Sole Source Justification 2146 Reason: Time Sensitive/Standardization of Air Compressors |
|
SC FUELS |
$76,635.97 |
Operations & Maintenance |
Purchase of 5,000 Gallons (Bulk Oil) of Chevron 5200 HDAX Low Ash 40 (No Sub) Sole Source Justification 2137 Reason: Unique Product/Service |
|
SGS US WEST COAST LLC |
$59,500.00 |
Operations & Maintenance |
120-Inch Ocean Outfall Pipeline External ROV Video Inspection Services Specification No. S-2019-1027 |
|
SIEMENS INDUSTRY, INC. |
$75,685.00 |
Operations & Maintenance |
Three (3) Year Technical Service Agreement to Perform Annual Preventative Maintenance 10/1/19 to 9/30/22 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the first quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
AECOM ENERGY & CONSTRUCTION, INC. |
$115,000.00 |
Operations & Maintenance |
Standby Generator replacements at Power Building 3A (P1) and Power Building "C" (P2) Specification No. TOB-2019-1064 of Master Service Contract S-2018-942BD-1 |
|
AECOM ENERGY & CONSTRUCTION, INC. |
$89,741.00 |
Operations & Maintenance |
Plant 2 Digester F Valves Replacement, and Pipe and Concrete Repair (P2-91-1K) Specification No. TOB-2019-1101 of Master Service Contract S-2018-942BD-1 |
|
J R FILANC CONSTRUCTION |
$139,664.00 |
Operations & Maintenance |
Primary Basin 4 Repairs at Plant 1 Specification No. TOB-2019-1080 of Master Service Contract S-2018-942BD-4 |
|
J R FILANC CONSTRUCTION |
$265,230.60 |
Operations & Maintenance |
Elevator Modernization Project, Phase II at Plant 1 (MP-301) Specification No. TOB-2019-1082 of Master Service Contract S-2018-942BD-4 |
|
W.A. RASIC CONSTRUCTION CO., INC. |
$71,060.00 |
Operations & Maintenance |
Lighting Replacement at Plant 1 Specification No. TOB-2019-1094 of Master Service Contract S-2018-942BD-7 |
CEQA
N/A
FINANCIAL CONSIDERATIONS
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ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
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