FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
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PURCHASE OF THIRTY-SIX ELECTRIC CARTS
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Award a Purchase Order to Southwest Material Handling for the purchase of 36 electric carts using US Communities Cooperative Contract EV2024-01 for a total amount not to exceed $684,506; and
B. Approve a contingency of $34,226 (5%)
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BACKGROUND
The Orange County Sanitation District (Sanitation District) maintains a fleet of 200 electric carts. Electric carts are used within the treatment plants as the primary means of transportation for Operations & Maintenance staff and their tools. Electric carts are an efficient means of transportation for plant staff. The cost of purchasing an electric cart is significantly less than the cost of a light-duty truck. Carts are evaluated for replacement based on total maintenance/repair costs to date, condition, and age.
As part of the fleet rightsizing and modernization strategy, Fleet Services is systematically replacing the oldest electric carts to reduce the overall lifecycle cost and improve safety and reliability.
RELEVANT STANDARDS
* Participate in local, state, and national cooperative purchasing programs
* Ensure the public's money is wisely spent
PROBLEM
The electric carts identified for replacement have an average age of 17 years. Many of these carts require significant body panel and control systems repairs. Additionally, electric carts that are currently in use have unsealed lead acid batteries and lack modern controls and safety systems.
PROPOSED SOLUTION
Staff recommends the replacement of 36 electric carts. The request combines electric cart procurement for fiscal years FY18-19 and FY19-20 with an average cost of $19,014 per cart.
TIMING CONCERNS
A 5% contingency has been recommended should there be pricing changes between the date of approval and...
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