FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of October 1, 2019 to December 31, 2019; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of October 1, 2019 to December 31, 2019:
• ALFA LAVAL - Parts and Repairs for Centrifuge Rotating Assembly
• CHEVRON - Chevron 5200 HDAX Low Ash 40 Lubricating Oil
• EMERSON/CALTROL - Fisher Valve Training for Instrumentation Technicians
• FLEXIM - Flow Meters
• INTERSCAN/GAS DETECTION - 2 Point H2S Monitoring Systems
• PATTERSON - Pumps and Parts
• SOLAR TURBINES - Generator Parts and Repairs
• TRANE COMPANY - Equipment, Parts, Maintenance, Repairs, and Training
• TRIDENT - Actuator Parts and Repairs
• TURVAC - Alignment Certification Training
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities, because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the second quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
CORTECH ENGINEERING |
$74,729.00 |
Operations & Maintenance |
Purchase of Seepex Pump to Replace Sludge Feed Pump 4 at Plant No. 2 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
E&M ELECTRIC AND MACHINERY INC. |
$69,780.00 |
Information Technology |
Annual Renewal of Wonderware Historian Licenses with Premium Level Support 11/16/19 to 11/15/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
EIDE BAILLY LLP |
$75,000.00 |
Administrative Services |
Internal Auditing Services 10/1/19 to 9/16/20 Specification No. CS-2019-1053 |
|
GIERLICH MITCHELL INC |
$63,645.90 |
Operations & Maintenance |
Purchase of Gear Reducer for Emerson/Polychem Gearbox Board Approved OEM Sole Source List M.O. 11/28/18, Item 15 (B) |
|
HOWARD RIDLEY CO |
$56,274.00 |
Operations & Maintenance |
Repair Structural Deficiency of Walkway Between Digesters F & G ant Plant No. 2 (MP-688) Specification No. S-2019-1098 |
|
PUMPACTION CORP - SHG USA |
$58,469.16 |
Operations & Maintenance |
Purchase of Putzmeister Pump Parts for Plant No. 2 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
RJ NOBLE COMPANY |
$58,160.00 |
Engineering |
Northwest Tustin Overlay OCSD Utility Adjustment Sole Source Justification 2194 Reason: Unique Product/Service used in connection with City’s contractor |
|
VAUGHAN'S INDUSTRIAL REPAIR CO. INC |
$52,017.50 |
Operations & Maintenance |
Repair Pump 1 at Plant No. 1 Primary Effluent Pump Station (PEPS) Specification No. S-2019-1097 |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the second quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
J R FILANC CONSTRUCTION |
$291,525.00 |
Operations & Maintenance |
Valve Replacement and Repairs on Digesters G & S at Plant No. 2 (MP-690) Specification No. TOB-2019-1106 of Master Service Contract S-2018-942BD-4 |
CEQA
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FINANCIAL CONSIDERATIONS
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ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
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