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File #: 2020-1041    Version: 1 Name:
Type: Non-Consent Status: Passed
File created: 4/14/2020 In control: STEERING COMMITTEE
On agenda: 4/22/2020 Final action: 4/22/2020
Title: RATIFY AMENDMENTS TO PERSONNEL POLICIES AND PROCEDURES IN RESPONSE TO COVID-19 PANDEMIC
Sponsors: Celia Chandler
Attachments: 1. Agenda Report, 2. 1.4 - Recruitment and Selection, 3. 1.11 - Temporary & Contract Worker, 4. 1.12 - Student Internship Policy, 5. 3.1.2 - Hours of Work Exempt, 6. 3.2 - Attendance, 7. 3.3 - Leave of Absence with Pay, 8. 3.4 - Leave of Absense Without Pay
Related files: 2020-1020
FROM: James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources

SUBJECT:

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RATIFY AMENDMENTS TO PERSONNEL POLICIES AND PROCEDURES IN RESPONSE TO COVID-19 PANDEMIC
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GENERAL MANAGER'S RECOMMENDATION

recommendation
RECOMMENDATION:

Pursuant to Resolution No. OCSD 20-01, ratify amendments to Orange County Sanitation District Board of Directors' Personnel Policies and Procedures: 1.4 Recruitment & Selection, 1.11 - Temporary & Contract Worker, 1.12 - Student Internship Program, 3.1.2 - Hours of Work - Exempt Employees, 3.2 - Attendance, 3.3 - Leave-of-Absence with Pay, and 3.4 - Leave-of-Absence Without Pay, effective March 25, 2020 through December 31, 2020 or as soon as the State emergency related to the COVID-19 pandemic is lifted.
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BACKGROUND

The Orange County Sanitation District (Sanitation District) Board of Directors' Personnel Policies and Procedures Manual (Policies) contains the terms, conditions, rules, and regulations of employment which are consolidated into one reference document. Additionally, staff has met and conferred with unions on changes, and have agreement. Staff is proposing temporary amendments to the Policies listed herein as a result of the COVID-19 pandemic. In accordance with Resolution No. OCSD 18-18, revisions to the Policies require Board of Directors' approval.

RELEVANT STANDARDS

* Comply with Resolution Nos. OCSD 18-18 and OCSD 20-01
* Comply with all State and Federal mandates and orders
* Maintain positive employer-employee relations

PROBLEM

The COVID-19 pandemic requires rapid response to changing conditions in the work environment. The current policies and procedures reflect a routine business model and changes are needed to accommodate operational needs in response to the COVID-19 pandemic.


PROPOSED SOLUTION

The Sanitation District remains committed to providing essential services to protect the public health and environment during the State emergency. To ...

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