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File #: 2019-828    Version: 1 Name:
Type: Consent Status: Passed
File created: 12/6/2019 In control: BOARD OF DIRECTORS
On agenda: 4/22/2020 Final action: 4/22/2020
Title: 12KV DISTRIBUTION B AND EAST RAS PUMP STATION ROOFING REPLACEMENT, PROJECT NO. FE18-19
Sponsors: Kathy Millea
Attachments: 1. Agenda Report
Related files: 2020-1077
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering

SUBJECT:

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12KV DISTRIBUTION B AND EAST RAS PUMP STATION ROOFING REPLACEMENT, PROJECT NO. FE18-19
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GENERAL MANAGER'S RECOMMENDATION

recommendation
RECOMMENDATION:

A. Receive and file Bid Tabulation for 12kV Distribution B and East RAS Pump Station Roofing Replacement, Project No. FE18-19;

B. Reject single low bid from H2M Construction, Inc. as non-responsive; and

C. Authorize the Purchasing Manager to conduct a Negotiated Procurement for a construction contract for 12kV Distribution B and East RAS Pump Station Roofing Replacement, Project No. FE 18-19, in accordance with Purchasing Ordinance No. OCSD-52.
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BACKGROUND

The 12kV Distribution B and East RAS Pump Station buildings provide electrical power to critical operating facilities at Orange County Sanitation District (Sanitation District) Plant No. 2.

RELEVANT STANDARDS

* Comply with California Public Contract Code Section 20103.8, award construction contract to lowest responsive, responsible bidder
* Commitment to safety & reducing risk in all operations

PROBLEM

The 12kV Distribution B and East RAS Pump Station buildings were built in 1977 and are currently experiencing roof leaks. Staff has been protecting electrical equipment using temporary measures.

The Sanitation District advertised for bids and only one sealed bid was received. The Sanitation District's evaluation team determined this bid was non-responsive based on not meeting the minimum experience requirements.

PROPOSED SOLUTION

Reject the single bid as non-responsive. Since no valid bids were received, authorize the Purchasing Manager to conduct a negotiated procurement per Sanitation District's Purchasing Ordinance No. OCSD-52. The negotiated procurement should result in a construction contract subject to award by the Board of Directors.

TIMING CONCERNS

Delaying the construction contract will direct...

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