FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of January 1, 2020 to March 31, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of January 1, 2020 to March 31, 2020:
• EATON - Batteries and Replacement Services
• BR FROST COMPANY - Jaw Clutch Assemblies
• CLA-VAL - Valves, Repairs, Maintenance, and Start-up Services
• FRANKLIN MILLER - Taskmaster Grinders
• FLOWSERVE (incl. WORTHINGTON, INGERSOLL-DRESSER, DURCO, PLEUGER, BYRON JACKSON, AND PACIFIC) - Pumps and Parts
• GROTH - Flame Arrestors and Parts
• IOPREDICT - Test Validation for Lead Instrumentation, Instrumentation Technicians I & II
• OCECO - Flame Arrestors and Parts
• PCB PIEZOTRONICS - Vibration Sensors, Switches, and Instrumentation for Vibration Analysis
• PENN PROCESS COMPRESSORS (PPC/PENN) - Pistons and Parts
• PUTZMEISTER - Equipment, Parts, Maintenance, Repairs, and Training
• VAUGHAN - Pump Maintenance and Repairs
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities, because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the third quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ALFA LAVAL INC |
$57,399.94 |
Operations & Maintenance |
Service Technician for the Rebuild of 4-Alfa Laval MOPX 205 Separators Centrifuges Board Award M.O. 2/26/20, Item 7 and Board Approved OEM Sole Source List 12/14/16, Item 12 (B) |
|
ALFA LAVAL INC |
$90,000.00 |
Operations & Maintenance |
Conduct One Year and Two Year Annual Services on the G3-125 Centrifuge Units at Plant No. 2 3/3/20 to 3/2/21 Board Approved OEM Sole Source List M.O. 2/26/20, Item 13(B) and M.O. 12/14/16, Item 12 (B) |
|
BR FROST COMPANY |
$71,627.46 |
Operations & Maintenance |
Purchase of sixty three (63) Jaw Clutch Assemblies with Sprockets / A-Plates (Drawings are Proprietary) Sole Source Justification 2213 Reason: Unique Product/Service |
|
CEMTEK ENVIRONMENTAL, INC. |
$85,000.00 |
Operations & Maintenance |
Ammonia Monitoring Technology Sole Source Justification 2233 Reason: Unique Product/Service |
|
CHARLES KING CO INC |
$97,750.00 |
Operations & Maintenance |
Olive Sub-Trunk Siphon Assessment Specification No. S-2020-1127 |
|
CORPORATE IMAGE MAINTENANCE INC |
$51,300.00 |
Operations & Maintenance |
Additional Janitorial Services Outside of the Existing Contract due to COVID-19 Outbreak 3/16/20 to 6/15/20 Sole Source Justification 2245 Reason: Emergency and consistency of service |
|
CORTECH ENGINEERING |
$76,764.64 |
Operations & Maintenance |
Purchase of four (4) Seepex Model # STAF00603000RNNX00 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
DIVERSIFIED PROJECT SERVICES INT'L INC. |
$82,390.00 |
Operations & Maintenance |
LOX Tank Repair - Cryogenic Oxygen Tank Cleaning, Inspection Sole Source Justification 2195 Reason: Time Sensitive / Critical to Process and Lack of Redundancy Without Repairs |
|
INTERTECH INCORPORATED |
$53,495.00 |
Operations & Maintenance |
Modicon/Schneider Electric Proworx NXT Technical Education - Three (3) One-Week On-Site Training Sessions/PLC Technical Training Sole Source Justification 2207 Reason: Unique Product/Service |
|
MODERN ICONCEPTS |
$95,130.00 |
Administrative Services |
Consultant to provide upgrade to current SAFS software application and develop SAFS 2.0 Sole Source Justification 2217 Reason: Unique Product/Service |
|
SEA BIRD ELECTRONICS INC |
$66,998.52 |
Environmental Services |
Ocean Acidification and Hypoxia Sensor Packages Approved CORF Budget FY 19/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
CORTECH ENGINEERING |
$74,729.00 |
Operations & Maintenance |
Purchase of Seepex Pump to Replace Sludge Feed Pump 4 at Plant No. 2 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
E&M ELECTRIC AND MACHINERY INC. |
$69,780.00 |
Information Technology |
Annual Renewal of Wonderware Historian Licenses with Premium Level Support 11/16/19 to 11/15/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
EIDE BAILLY LLP |
$75,000.00 |
Administrative Services |
Internal Auditing Services 10/1/19 to 9/16/20 Specification No. CS-2019-1053 |
|
GIERLICH MITCHELL INC |
$63,645.90 |
Operations & Maintenance |
Purchase of Gear Reducer for Emerson/Polychem Gearbox Board Approved OEM Sole Source List M.O. 11/28/18, Item 15 (B) |
|
HOWARD RIDLEY CO |
$56,274.00 |
Operations & Maintenance |
Repair Structural Deficiency of Walkway Between Digesters F & G ant Plant No. 2 (MP-688) Specification No. S-2019-1098 |
|
PUMPACTION CORP - SHG USA |
$58,469.16 |
Operations & Maintenance |
Purchase of Putzmeister Pump Parts for Plant No. 2 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
RJ NOBLE COMPANY |
$58,160.00 |
Engineering |
Northwest Tustin Overlay OCSD Utility Adjustment Sole Source Justification 2194 Reason: Unique Product/Service used in connection with City’s contractor |
|
VAUGHAN'S INDUSTRIAL REPAIR CO. INC |
$52,017.50 |
Operations & Maintenance |
Repair Pump 1 at Plant No. 1 Primary Effluent Pump Station (PEPS) Specification No. S-2019-1097 |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the third quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$57,500.00 |
Operations & Maintenance |
Air Compressor Installation - Blower Building Specification No. TOB-2020-1132 of Master Service Contract No. S-2018-942BD-6 |
|
INNOVATIVE ENGINEERING AND MAINTENANCE |
$205,300.00 |
Operations & Maintenance |
Provide Truck Loading Screw Conveyor Installation at Plant No. 2 Specification No. TOB-2020-1143 of Master Service Contract S-2018-942BD-3 |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$57,500.00 |
Operations & Maintenance |
Air Compressor Installation - Blower Building Specification No. TOB-2020-1132 of Master Service Contract No. S-2018-942BD-6 |
CEQA
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FINANCIAL CONSIDERATIONS
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ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
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