FROM: James D. Herberg, General Manager
Originator: James D. Herberg, General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of April 1, 2020 to June 30, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of April 1, 2020 to June 30, 2020:
• ALHAMBRA FOUNDRY - Manhole Frames and Covers
• GARDNER DENVER / HOFFMAN - Blower Equipment, Parts and Service
• GEA WESTFALIA - Centrifuge Parts and Service (Replaces OEM Manufacturer WESTFALIA - Name Change)
• NUTTAL GEAR - Gear Drive Assembly and Related Parts/Equipment
• SCRIPPS INSTITUTION OF OCEANOGRAPHY (SIO) - Ocean Monitoring Program
• SPX Flow / LIGHTNIN - Gear Box Repair Parts, Equipment and Service
• VAC-CON - Sewer Combo Cleaning Truck Rental
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (Sanitation District) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ALHAMBRA FOUNDRY CO LTD |
$65,247.00 |
Operations & Maintenance |
Purchase of Manhole Frames and Covers Sole Source Justification 2271 Reason: Unique Product/Service |
|
CAL BUILDING SYSTEMS, INC. |
$53,260.00 |
Operations & Maintenance |
Fire Suppression System Maintenance, Testing, and Inspection Services 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1118 |
|
CAPITAL COATINGS INDUSTRIAL, INC. |
$72,360.00 |
Operations & Maintenance |
Plant 2 Effluent Pump Station Annex (EPSA) Suction and Discharge Pipelines Coatings Repairs (CTO-0017) Specification No. S-2020-1145 |
|
CORTECH ENGINEERING |
$53,040.00 |
Operations & Maintenance |
Purchase of 2 Seepex Rotors Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) |
|
CR&R |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO to Provide and Dump 40 Trash Dumpsters at Plant 1 & 2 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE (ESRI) |
$92,200.00 |
Administrative Services |
ESRI Enterprise Advantage Program, including Technical Advisors, Account Planning, & Webcasts 7/1/20 to 6/30/21 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
PRO-CRAFT CONSTRUCTION, INC. & VERNE’S PLUMBING |
$95,000.00 |
Operations & Maintenance |
On-Call Plumbing Repair Services 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1171 |
|
GRAYBAR ELECTRIC COMPANY WALNUT CA |
$53,000.00 |
Operations & Maintenance |
Lido Pump Station “Turn Key” UPS Replacement US Communities Contract# EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
GRAYBAR ELECTRIC COMPANY WALNUT CA |
$80,00.00 |
Operations & Maintenance |
Convenience Blanket PO for Miscellaneous Electrical Parts & Supplies 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
HOME DEPOT |
$75,000.00 |
Administrative Services |
Convenience Blanket PO for Miscellaneous Material 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
MICROSOFT CORPORATION |
$97,963.00 |
Administrative Services |
Annual Supporting and Consult Services for Microsoft Premier 9/17/20 to 9/16/21 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
NEAC COMPRESSOR SERVICE INC. |
$50,531.96 |
Operations & Maintenance |
Purchase of 1 Penn Pro Compressor Sole Source Justification 2253 Reason: OEM Parts/Materials Available from Only One Source |
|
ONESOURCE DISTRIBUTORS INC |
$80,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Miscellaneous Electrical Supplies & Parts 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
ORANGE COUNTY REGISTER |
$99,000.00 |
Administrative Services |
Convenience Blanket PO for Notices, Classifieds, and Legal Advertising 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
PMWEB, INC. |
$82,500.00 |
Administrative Services |
Support & Maintenance/Hosting for Project Management Information System (J-128) 8/1/20 to 7/31/21 Board Approved OEM Sole Source List M.O. 8/28/18, Item 7 |
|
PUMPACTION CORP - SHG USA |
$90,000.00 |
Operations & Maintenance |
Annual Services on Putzmeister and Support Equipment at Plant 2 5/15/20 to 5/14/21 Sole Source Justification 2267 Reason: OEM Parts/Materials Available from Only One Source |
|
RAINBOW DISPOSAL CO., INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Providing and Servicing Dumpsters for Plant 1 & 2 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
REGENTS OF UNIV OF CALIFORNIA SD |
$82,166.67 |
Administrative Services |
Install and Maintain Water Quality Sensors on Newport Pier Monitor Station 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Sole Source Justification 2243 Reason: Unique Product/Service |
|
SAFETY SHOE SERVICES |
$70,000.00 |
Human Resources |
Convenience Blanket PO for On-Site Safety Shoe Service 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
|
SCHWING BIOSET |
$80,400.28 |
Operations & Maintenance |
Purchase of 2 Hydraulic Cylinders and 2 Material Cylinders for Schwing Sludge Transfer Pump Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
SMS PIPELINE dba LIBERTY ENERGY |
$69,320.00 |
Operations & Maintenance |
Interplant Digester Gas Pipeline Maintenance Service 7/1/20 - 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1138 |
|
SPARKLETTS-DALLAS |
$60,000.00 |
Administrative Services |
Convenience Blanket PO for Bottled Water Delivery to Plants 1 and 2 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) |
|
THOMPSON INDUSTRIAL SUPPLY INC |
55,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Miscellaneous Supplies, Gaskets, Bearings, and Seals 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) |
|
TRIMBLE NAVIGATION LTD |
$81,600.00 |
Administrative Services |
Maintenance of the 40 Trimble Unity Platform Licenses 4/9/20 to 4/8/22 Sole Source Justification 2260 Reason: Unique Product/Service |
|
U.S. POSTAL SERVICE (HASLER) |
$70,000.00 |
General Manager's Office |
Convenience Blanket PO with US Postal Service (Hasler) for Postage 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) |
|
UNITED PARCEL SERVICE CERRITOS CA |
$81,600.00 |
Administrative Services |
Convenience Blanket PO for United Parcel Service Freight Charges 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) |
|
WECK LABORATORIES, INC. |
$89,344.00 |
Environmental Services |
Outside Laboratory Testing Services for Special Projects 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1125 |
|
XYLEM DEWATERING SOLUTIONS / GODWIN PUMPS |
$53,375.42 |
Operations & Maintenance |
Purchase of 6-inch Mounted Tier-4 Pump and Parts Approved CORF Budget FY 19/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
In accordance with the same Board purchasing policies, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2019-20:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
CHARLES KING CO INC |
$90,700.00 |
Operations & Maintenance |
Rocky Point Pump Station Cable Replacement (FRC-006) Specification No. TOB-2020-1168 of Master Service Contract S-2018-942BD-2 |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$90,790.00 |
Operations & Maintenance |
Plant 1 Polymer Feed Pump Variable Speed Drive Replacement Project No. TOB-2020-1164 of Master Service Contract S-2018-942BD-6 |
ATTACHMENT
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