FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:title
PURCHASE OF 56 ELECTRIC CARTS
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a Purchase Order to Southwest Toyota Lift for the purchase of 56 electric carts using OMNIA Partners Cooperative Contract No. EV2671 for a total amount not to exceed $1,101,172; and
B. Approve a contingency of $55,059 (5%).
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BACKGROUND
The Orange County Sanitation District (Sanitation District) maintains a fleet of 200 electric carts. Within the treatment plants, electric carts are the primary means of transportation for Operations & Maintenance staff and their tools. Electric carts are an efficient means of transportation for plant staff, tools, and materials. The cost of purchasing an electric cart is significantly less than the price of a light-duty truck. The replacement carts are evaluated based on the total maintenance/repair costs to date, condition, and age.
As part of the fleet rightsizing and modernization strategy, Fleet Services is systematically replacing the oldest, lighter duty, electric carts to reduce the overall lifecycle cost and improve safety and reliability.
RELEVANT STANDARDS
* Participate in local, state, and national cooperative purchasing programs
* Ensure the public's money is wisely spent
PROBLEM
The electric carts identified for replacement have an average age of 11 years. Many of these carts require significant body panel and control systems repairs. Additionally, the electric carts currently in use are a lighter duty, have unsealed, lead-acid batteries and lack modern controls and safety systems.
PROPOSED SOLUTION
The fleet staff recommends replacing 56 electric carts. The request combines electric cart procurement for Fiscal Years 19-20 and 20-21, with an average cost of $19,664 per cart.
TIMING CONCERNS
The existing carts will need ...
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