FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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COOPERATIVE PROCUREMENT WITH W.W. GRAINGER, INC.
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Blanket Purchase Order with W.W. Grainger, Inc. (Grainger, Inc.) for the purchase of maintenance tools and supplies, utilizing the Sourcewell Cooperative Agreement No. 091422-WWG in accordance with Ordinance No. OC SAN-61, Section 2.03(B), for the period beginning July 1, 2024, through June 30, 2025, with three one-year renewal options, for a total amount not to exceed $375,000 annually.
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BACKGROUND
In order to properly maintain and repair Orange County Sanitation District (OC San) facilities, the Operations and Maintenance Department requires miscellaneous parts and supplies which may be one-time purchases or purchased infrequently such that it is not appropriate to stock them in OC San's warehouse.
RELEVANT STANDARDS
* Participate in local, state, and national cooperative purchasing programs
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
PROBLEM
The current Blanket Purchase Order with Grainger, Inc. expires on June 30, 2024. Without this agreement in place, procurement of parts and supplies necessary for day-to-day repairs could be delayed, resulting in higher individual procurement costs.
PROPOSED SOLUTION
Approve a Blanket Purchase Order with Grainger, Inc., through Sourcewell Cooperative Agreement (091422-WWG), thereby allowing quick procurement and stable pricing of necessary small tools and equipment for day-to-day repairs.
TIMING CONCERNS
N/A
RAMIFICATIONS OF NOT TAKING ACTION
Increased time to procure needed parts and supplies, and potential higher costs.
PRIOR COMMITTEE/BOARD ACTIONS
May 2023 - Approved a Blanket Purchase Order with W.W. Grainger, Inc. (Grainger, Inc.) for ...
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